26 April 2016 - The ILO has allocated resources under its Regular Budget Supplementary Account (RBSA) to actions concerning the Country Programme Outcome of Ukraine “MDA155: The effectiveness of the labour inspection system and of social dialogue mechanisms is strengthened”.

Project: The effectiveness of the labour inspection system and of social dialogue mechanisms is strengthened

Position Title: Administrative and Finance Assistant

Duty Station: Kiev, Ukraine

Level: GS-4

Duration: 12 months, renewable

Contract type: FT

To Apply: Please submit CV and a cover letter (both in English) stating your reasons for applying for this position and describing how your experience is relevant to the job to: < RECRUIT-BUD@ilo.org >

Please indicate “LI and SD Project Assistant” and your surname in the subject line.
Please note that only short-listed candidates will be contacted.

Application deadline: 15 May 2016

Starting date: As soon as possible

  1. Introduction: general information about the context in which the official will work:

The ILO has allocated resources under its Regular Budget Supplementary Account (RBSA) to actions concerning the Country Programme Outcome of Ukraine “MDA155: The effectiveness of the labour inspection system and of social dialogue mechanisms is strengthened”.

Project activities mainly target strengthening institutional capacity of a key government structure called to ensure labour law compliance, as well as to strengthen social partners for ensuring the full application of the ratified ILO Conventions on labour inspection in industry (No 81) and agriculture (No 129).


As a result, the project will address institutional and legal needs at the level of national labour law compliance mechanisms, namely the State Labour Service (SLS), providing the basis for improved capacity of State regulatory institutions to develop action oriented to the effective respect of labour rights, including in the area of occupational safety and health, informal economy, and fundamental labour rights. Activities will help to ensure that operation of the new State Labour Service is in line with International Labour Standards, and will create a basis to explore further funding with potential donors.

The project will last up to two years, i.e. 24 months.

The incumbent will provide administrative and logistical support to the implementation of the project, including the organization of capacity development activities and financial and operational monitoring of the project

The incumbent will report directly to the Kiev-based National Project Coordinator (NPC) and work in coordination of with the ILO Decent Work Technical Support Team and Country Office for Central and Eastern Europe in Budapest (DWT/CO-Budapest) and with the technical specialist of the Department of Labour Administration and Labour Inspection (LABADMIN/OSH, HQ Geneva).

  1. Duties and responsibilities:
  1. Provide general secretarial, administrative support to the activities of the RBSA project.
  2. Provide organizational support to the National Project Coordinator in project-related activities, such as meetings, trainings, conferences, and other events organized under the project. Assist in the preparation of budgets of activities;
  3. Assist in the drafting of notes, meeting minutes and the translation of the relevant documents from English into Ukrainian and vice-versa. Participate in ILO activities when required and assist in work plan development.
  4. Assist in the provision of financial and administrative information and liaise with the DWT/CO-Budapest with regard to administrative and financial issues.
  5. Compile and verify budget and accounting data by researching files, calculating costs and estimating anticipated expenditures from readily available information sources.
  6. Assist in arranging agendas for in-coming and out-going official missions, make appointments with project stakeholders, including logistical arrangements, clearances and secretarial assistance;
  7. Make travel arrangements, hotel reservations and prepare travel authorization forms.
  8. Make arrangements for the procurement, shipment and receipt of office and Project supplies and equipment and household effects, including customs clearance.
  9. Assist in the preparation of cost estimates by collecting necessary data and preparing respective forms.
  10. Type a wide variety of correspondence, reports, tables and documents using word processing equipment, proofread and ensure that grammar, spelling and punctuation are correct. Make photocopies as required.
  11. Maintain and update project related databases, records and files.
  12. Perform other duties as assigned by the supervisor.
  1. Qualifications requirements: education, language, experience and competencies.

Education – Completion of secondary school education.

Experience – Three years general clerical work, some of which has been in an accounting clerical activity. Knowledge of ILO, other UN Agencies procedures is considered an advantage.

Languages – Excellent knowledge of Ukrainian and English, both oral and written.

Competencies:

  • Knowledge of general programme procedures and practices. Proven ability to use MS Office (word and excel) and email. Proven typing abilities.
  • Knowledge of office administrative procedures and of clerical practices and use of filing systems.
  • Ability to reply in an appropriate manner to work related inquiries.
  • Ability to work well with colleagues.
  • Ability to organize own work.
  • Ability to evaluate correspondence and inquiries for best course of action.
  • Ability to clarify information.
  • Ability to deal with people with tact and diplomacy.