(Deadline: Sunday, 20 January 2019)

Project: Strengthened capacity of member States to ratify and apply international labour standards and to fulfil their reporting obligations

Position Title: Project Assistant

Duty Station: Kyiv (Ukraine)

Level: GS-5

Duration: One year, with possibility of extension

Contract type: Fixed-term

To Apply: Please submit CV and a cover letter (both in English) stating your reasons for applying for this position and describing how your experience is relevant to the job to: < RECRUIT-BUD@ilo.org >

Please indicate “Wages Assistant” and your surname in the subject line.

Please note that only short-listed candidates will be contacted.

Vacancy ID: 949 or 450

To Apply: External candidates: Please submit your application through ILO Jobshttps://jobs.ilo.org/ to the above vacancy ID.
Internal candidates: Please submit your application in ILO Jobs through your ILO People account.

Application deadline: Sunday, 20 January 2019

Starting date: As soon as possible

1. Introduction

The position is located in Kyiv, Ukraine, being part of the ILO Decent Work Team/Country Office for Central and Eastern Europe (DWT/CO-Budapest). DWT/CO-Budapest provides technical support and guidance related to the ILO agenda in 18 countries of Central and Eastern Europe (for more see www.ilo.org/budapest). ILO Kyiv currently handles the largest country portfolio in the region ranging from employment creation to social protection and occupational safety and health. The latest addition to this portfolio is a new project on wage policies in Ukraine dealing with wage arrears, minimum wage fixing, and equal pay. The main aim of the two-year project is to find with the Ukrainian government, employers, and trade unions solutions for the abovementioned wage issues which will help Ukraine to better comply with the relevant International Labour Standards.

In order to implement this important project the ILO is looking for an experienced and highly motivated Project Assistant. The duration of the project is 24 months from 1 January 2019 until 31 December 2020.

2. Reporting lines: The position reports to the National Project Coordinator of the project.

3. Main duties and responsibilities: -Collect data and other information on development and/or subject matter activities of the project, maintain relevant programme and technical cooperation information systems and databases, and prepare background information. - Maintain and update databases and records on programming activities for programme monitoring and evaluation purposes. - Assist in the drafting of notes, meeting minutes and the translation of the relevant documents from English into Ukrainian (into Russian – when required) and vice-versa. - Assist in the provision of financial and administrative information with regard to their implementation. Liaise with other agencies’ administrative focal points and maintain the financial records for the project. Check that commitments and expenditures are charged to the correct budget line. Liaise with the DWT/CO-Budapest with regard to administrative and financial issues related to the ILO activities in Ukraine. - Prepare background material, working papers and tables for briefing and review sessions. - Make travel arrangements, hotel reservations and prepare travel authorization forms. Liaise with the relevant agencies and the other stakeholders in order to prepare and/or conduct field missions. - Provide interpretation from English into Ukrainian (into Russian – when required) and vice-versa for ILO missions to Ukraine and Kyiv-based ILO international staff, when required. - Provide secretarial and/or administrative support for missions, meetings, seminars and/or workshops. - Carry out specific operational and/or control tasks for project implementation. - Perform any additional relevant duty as requested by the National Project Coordinator and DWT/CO Director.

4. Qualifications requirements: Education – Completion of secondary school education. A specialized training in a field relevant to the work of the Organization and previous UN experience would be an advantage. Experience – Five years of related clerical and/or office experience, including record keeping and processing information. Prior engagements in similar positions with UN and ILO projects would be given special consideration. Languages – Excellent knowledge of Ukrainian, English and Russian, both oral and written. Competencies: Technical competencies - Knowledge of rules and procedures related to the various components of the project and programme areas. Knowledge of the office’s operations. Ability to: work with word processing and spreadsheet software, as well as computer software packages required by the ILO; maintain financial records and prepare clerical reports and statements. Behavioural competencies - The ability to work in a multicultural environment and gendersensitive behaviour and attitudes are also required. Excellent trouble-shooting and problem solving skills; Ability to plan and organize own work, to work in a team and under pressure; excellent communication skills both in writing and orally; must demonstrate responsible behaviour and attention to detail.